Robot Quality and Acceptance Evidence Checklist
Quality is demonstrated by product-specific documents, controlled tests and an acceptance record. Country, brand reputation, a directory listing or a certificate image does not establish that an offered system is suitable for a buyer’s application.
Evidence gates from inquiry to delivery
- 1
Supplier and contract party
Match the legal entity, official domain, bank beneficiary, quotation and contract. Decide whether an independent corporate or financial review is needed.
- 2
Product document set
Request the manual, datasheet, drawings, bill of included equipment, software terms and declarations for the exact model and revision.
- 3
Application review
Document the task, environment, foreseeable misuse, interfaces and safeguards. Assign competent people to assess the complete application.
- 4
Demonstration protocol
Use representative materials and conditions. Record setup, software version, interventions, faults, cycle definition and raw results.
- 5
Pre-shipment inspection
Agree identity, quantity, workmanship, function, accessories, serials, packing and document checks. State the sampling or full-inspection rule.
- 6
Acceptance and remedy
Define pass criteria, evidence format, witness rights, retest process, nonconformance remedy and the payment milestone linked to acceptance.
- 7
Post-delivery support
Confirm installation responsibility, warranty exclusions, support location, response terms, spares, updates and escalation contacts.
Write the acceptance test before the demonstration
Describe inputs, operating conditions, output quality, time window, permitted interventions, failure handling and the measurement method. Use the offered hardware and software revision and preserve the raw record.
Separate manufacturer specifications from application results. A published maximum does not show sustained output in the buyer’s process. If a supplier changes tooling, software, fixtures or conditions, record the change and decide whether the test must be repeated.
Tie commercial consequences to the written result. State who may accept, reject or request correction; how retesting works; who pays associated costs; and which payment or shipment milestone depends on passing.
Nonconformance record
- Identify the product, serial number, software version and affected requirement.
- Attach photographs, logs, measurements and the test procedure used.
- Record containment, root-cause response, correction, retest and approval.
- Preserve correspondence and the contract clause governing the remedy.
Frequently asked questions
Which certificates should a robot have?
Requirements depend on the exact product, complete application and destination. Ask a competent conformity professional to identify applicable rules, then match declarations and reports to the model, manufacturer and revision.
Does a certification logo prove compliance?
No. Request the underlying declaration, report or certificate; check the issuing body where applicable; and confirm that the product identity and scope match the offered configuration.
Does GrabaRobot perform factory audits?
No. The Source Checked marker is a desk-based identity and catalogue check. It is not a factory audit, product test, quality certification, financial review or endorsement.
Should I arrange an independent inspection?
Decide based on product risk, order value, supplier history and contract structure. If used, define the inspector, scope, evidence, sampling rule, acceptance authority and remedy before production or shipment.
Use the shipping documentation checklist after the product and packing release criteria are agreed.